To-Do — the list that doesn't crush you

The To-Do widget is a list built on one idea: the reason something doesn't get done is rarely that you forgot it. It's that starting costs more than you have right now. Everything in here exists to lower that cost.

How the card is laid out

Top to bottom, in order of time:

• Today's Big 3 — the day's three priorities. Three dots show how many you've closed.
• Today — what's due today and what's late, with a kind label like "since yesterday". Something overdue never sinks to the bottom of the list.
• One line of counts — "Tomorrow 1 · This week 2 · No date 4". You see how much there is without reading all of it; See all opens the full list.
• Pick one for me — at the bottom, for when you don't know where to start.

Each row has two controls only: the checkbox to complete it and ⋯ for everything else. Under the title: the due date, energy and time written out ("Low", "Quick"), steps and project.

Adding a task

Type into Add a task… at the top of the widget and press Enter. That's the whole minimum — a title, nothing else required.

Something came to mind but no time to decide whether it's a task? Press Brain dump, next to the field on the card and in the expanded view's header: the thought goes to the Brain Dump (with whatever you'd already typed) and you sort it later. It works even if the Brain Dump widget isn't on your board.

Then click the title to open it and fill in what helps:

• Due date — a day.
• Energy — Low (tired) / Medium (normal) / High (full focus).
• Time — 2 min (quick) / Quick (under 30 min) / Long (deep work).
• Project — groups related tasks. Create one with + Project in the expanded view.
• Steps — subtasks, one line each.
• Attachments — up to 5 files per task, 10 MB each.

The ⋯ menu

Every action on a task, in words: Start a Pomodoro, Add to Big 3, Break into steps (AI), Add to calendar, Rename, Move to Someday, Delete. Deleting can be undone for a few seconds.

Energy and time are the point

Tagging a task "low energy, 2 minutes" isn't bureaucracy. It's what lets you open the list on a bad afternoon and see straight away what you can actually do — instead of reading twenty titles that all look equally impossible.

The same two tags drive Pick one for me and the Cockpit's "one thing now", so filling them in improves what the app suggests.

Once you've finished at least three tasks of the same size with Pomodoros logged, the label also shows how long it usually takes you: "Quick · usually ~40 min for you". It's the median, not a grade: no colour, no "you underestimate". The same number helps "one thing now" offer only what really fits the time you have.

Big 3

At most three priorities, kept until you complete them or remove the star: they don't vanish at midnight. Each morning the list asks Still your Big 3 today? — "Yes, keep them" confirms them for today, "Change them" takes you where stars are added or removed. Three is a hard cap, on purpose: a list of fifteen "priorities" is a list of zero.

To choose them, press Pick a Big 3 from your list under the Big 3, or Add to Big 3 from a task's ⋯ menu.

Your wins

Memory keeps the failures and lets go of what went well. Your wins, in the expanded To-Do's header, shows you the week day by day: what you closed, the Pomodoros, the habits you kept. You can add a line of your own, "Today I won at…", also from the last section of Close the day. Only what's there shows up: no zeros and no comparison with other weeks, which you can still open one at a time.

Close the day

From 6 pm, Close the day appears at the bottom of the card. It takes two minutes:

• Today you did — what you completed today. It only appears if there's something.
• Left over from today — what was due today or is late. Ticked ones move to tomorrow; untick any you're keeping for today. Your Big 3 stay where they are.
• Tomorrow I'll start from… — pick one task and, if you like, write one line to get going.

The next morning One thing now proposes exactly that task, with your line. It counts for that day only and follows your account, so it's on your phone too. No notifications: if you don't close the day, nothing happens.

The expanded view

Press the icon at the card's top right. The full list is on the left (Today, Coming up, No date, and a collapsible "Done today"); the open task's detail is on the right. On a phone the detail slides up from the bottom.

Along the top, a row of filters: All, Inbox (tasks with no project), your projects, Energy and Time, and Someday — the shelf for things that are real but not now.

When a task won't start

Three tools:

Break into steps (AI) — the AI splits it into a handful of steps small enough to begin. See AI features.

Pick one for me — asks how much energy you have and proposes one task, with the reason: "it's one of today's Big 3", "it was due yesterday", "takes 2 minutes". Big 3 first, then late ones, then what's due today. Start begins a Pomodoro; Another one proposes a different task. It replaced the old dice.

One thing at a time — in the expanded view: one task on screen, everything else hidden, with Start Pomodoro, Another one and Skip.

Stale tasks

A task nobody has touched for 10 days fades and asks: Still important? Two answers — Today (moves it to today) or Archive guilt-free (it goes to Someday; nothing is deleted).

Putting a task on the calendar

From the ⋯ menu or the detail, press Add to calendar. Pick the day, start time, how long, and which calendar.

The task needs its Time tag first — the app doesn't guess how long your work takes.